November 16, 2010
November Board Meeting Minutes (Proposed)
Proposed Minutes
Walton Club Board of Directors
Monday, November 15, 2010
Meeting called to order by President Dave Rippey at 6:15 PM.
Members present: Mark Swan, Terri Odell, Desiree Regnier, Linda Keeley, Steve Miller and Jeri Schultz. Also in attendance: Members-Elect Dave Smithburg, Terry Baptie and Pat Booth.
Minutes of the previous meeting were read and approved.
The Treasurer’s Report was read and approved.
Old Business:
• Desiree reported that the contract had already been signed at Graf, so no call was made yet. We will contact them to see if they can send us the financial statements in advance of the meetings.
• Dave asked the Board to vote on whether or not to retain Graf and Co. for our monthly accounting/payroll. The motion carried, with one vote against and one abstained.
• There was some concern regarding the money collected for the trees. Dave Smithburg reported that all money went through the Club, including the money given directly to Larry. The trees will be here Friday, we believe.
• The tiling was done on the ditch on #3/#4, a berm was built behind #4 tee and a tile put in under a portion of the cart path. The brush was pushed further down toward the railroad tracks. Tiling was also completed around #2 green, down to the lake. Roger Drish was kind enough to offer up equipment as well as John Pfeiffer and Rick to work with Steve Miller, who bought the tile and also furnished equipment. It will need some finish work this fall and/or spring.
New Business:
• There was much discussion concerning labor costs and things we could do to better appropriate those funds.
• Dave Rippey will take over as liaison to Graf for the remainder of the year.
• Mark created a new email address: waltonboard@thewaltonclub.com. We will give it to Graf for sending financial reports, and can be used by the membership as an avenue to communicate with the Board.
• The Board will be considering revised job descriptions for all positions.
Manager’s Report:
• One social membership was approved.
• The dryer was broke, but Terry Baptie and Steve Booth managed to fix it.
• Thanks to Desiree and Kim Olson for all their help during the Fall Festival. We fed approximately 110 people. John Dunbar won the gift basket, which raised over $200. The band was paid $100 from Walton in addition to over $200 from passing the hat. Next year, we will either take reservations or sell tickets.
• Kirk brought up the idea of having a trail fee, especially since our cart sheds are no longer full. Mark would like to table the official decision until after the first of the year, as there may be several members who simply haven’t paid yet, but plan on renewing their spots.
• Christmas party is scheduled for December 12th.
• We are at the upper end of our credit limit. We will likely need to extend that limit to get through the winter.
• Kirk is going to start bartending one or two days per week, with Karen leaving.
• Kirk is looking at ways to cut costs, and will continue to discuss over-pours with the bartenders. They will also go to a check-in/check-out system for bottles, and move the liquor away from the end of the party bar. The door to the walk-in can’t be closed all the time due to the heat buildup, but can maybe be closed during parties.
• The club will investigate security cameras for the premises.
Superintendant’s Report:
• Not present
The meeting adjourned at 8:30 PM
The next Board Meeting is scheduled for Monday, December 13th at 6:00 PM.
Posted by thewaltonclub.com at 08:17 AM | Comments (0)
October 26, 2010
"Unapproved" Annual Meeting Minutes
Walton Club Annual Membership Meeting
Monday, October 25, 2010
President Dave Rippey called the Walton Club Annual Membership meeting to order at 6:05pm, Monday, October 25, 2010. Board members present were Desiree Regnier, Jeri Schultz, Terri Odell, Linda Keeley, Mark Swan, Dave Rippey and Steve Miller.
The Secretary’s Minutes were read and approved. Motioned by Jeri Schultz and 2nd by Larry Padget.
The treasurer’s report was read and approved. Motioned by Mark Swan, 2nd by Terry Baptie.
President Dave Rippey reviewed this year’s accomplishments and gave thanks to several members.
1. Thanks to the Board and membership for their support
2. Thanks to Kirk for his dedication and stepping up to cook for an extended period.
3. Thanks to Melva and John Dahl for their work around the clubhouse
4. Thanks to Bill Regnier and Delbert Creech for obtaining materials necessary to move forward with the bridge project
5. We have tried to be more active with emails and have also created a Facebook page
6. Thanks to Sheryl Payne for coordinating the New Year’s Eve entertainment.
7. Thanks to Larry for his work on the course
The Condition of the Course and Equipment was presented by Course Superintendent Larry Padget.
1. Larry thanked everyone for coming, as this is the forum for the membership to express their concerns
2. We had a lot of rain this year (64 inches vs. 32 normally)
3. Green fees were down due to the rain
4. We had 5 new fungi that appeared this year
5. Larry had his chemical reps here more this year than ever before, trying to stay on top of things within budget
6. Number 2 green: We will try and get some tiling done around the green by spring.
7. Several projects were put on hold due to time and budget
8. We received enough donations for 10 new trees to be planted. The trees are 15’ tall, so they are beautiful trees and are substantial.
9. Mitch Ehrenfelt asked about the condition the equipment and the course and surrounding areas. Larry thinks everything is in good shape, and will be in good shape next spring.
10. Chris Small asked about extending the cart path on #3. Larry said it is on the table, but is a lower priority.
11. Larry thanked all who help with the flowers on the course (Loralee Brown, Angie Lamb, Linda Keeley, Chigg Johnson, etc.)
The Condition of the Club House was presented by Manager Kirk Harris.
1. Kirk would like to thank the outgoing Board Members: Terri, Steve, Linda and Jerri.
2. Kirk admitted that time spent in the kitchen detracted from his managerial duties
3. Matt Gant has been fantastic as cook
4. We held our own this year. Eliminating the rug company and buying our own linens saved us substantially
5. Our Club survived as well as any this year
6. Kirk plans to work hard this year, and stay out of the kitchen as much as possible!
The Golf Committee was discussed by Dave Rippey. ;
1. We had one less tournament this year due to scheduling, and one cancelled due to weather
2. The BK was open frequently and was a big hit as always
3. If anyone is interested in joining the golf committee, let us know!
4. Dale Caylor expressed concern that some tournaments did not have a Golf Committee member present to help run the tournament. That will be addressed next year.
Concerns of the Members were addressed:
1. JoAnn Hersh asked how funds donated back to the club from Friday Night Golf, etc., were handled. Jeri explained that those funds are put in the General Fund. A little over $4k was received, with a little over $14k spent on Capital Improvements (Greens Mower, Water Heater, Garbage Disposal, Rock Hauling, etc.)
2. Dave Rippey reiterated that the Board Members are here for the membership.
3. Future improvements to the Clubhouse itself have been discussed, such as carpeting, ceiling tiles, sound/speaker system, etc.
4. Jeri explained the Capital Improvement process.
5. Dave explained the dues structure for 2011. Concerns were raised regarding the amount of dues and the type of dues awarded to Board members. There was a lot of ensuing discussion surrounding the decision to lower dues.
6. Sheryl Payne questioned having a membership similar to the one the Country Club introduced, for golf on a particular day for a certain period. The board has discussed it, and determined it to not be in the Club's best interest at this time.
7. Penny Creech asked that live traps be investigated for the raccoons
8. Larry Padget asked that minutes from Board meetings be posted immediately following the meeting. Mark suggested posting “unapproved minutes” after the meeting.
The Nomination and Election of Board Members was done and the new board members serving three year terms are: Dave Smithburg, Mitch Ehrenfelt and Terry Baptie. Jeri Schultz has resigned from her position, leaving a 2 year term up for election. Pat Booth will serve the two year term.
The meeting was adjourned at 7:45 pm.
Posted by thewaltonclub.com at 08:57 AM | Comments (0)
January 18, 2010
January Minutes
Proposed Minutes
Walton Club Board of Directors
Monday, January 18, 2010
Meeting called to order by President Mark Swan at 5:30 PM.
Members present: Mark Swan, Terri Odell, Jeri Schultz, Linda Keeley, Steve Miller, David Rippey and Desiree Regnier.
Minutes of the previous meeting were read and approved.
The Treasurer’s Report was read and approved.
Old Business:
• Mitch Ehrenfeldt will get pricing for concrete repair on #4.
• Dave Rippey will begin getting quotes for the marine-grade plywood for the causeway repair. Also discussed the possibility of selling advertising space in conjunction with the project.
• There was further discussion on opening the club at 11AM rather than 10AM, both on Sundays as well as the rest of the week. We will bring it up again with the manager.
• We will begin aggressively pursuing filling the cook position, with the goal of filling it by March.
• The New Year’s Eve buffet served 80.
New Business:
• Discussed obtaining a booth at the Southeast Iowa Bridal Expo February 21st.
• Discussed having a photo album, both physical and on the website, to help advertise the golf course and reception hall. Desiree will spearhead gathering/taking photos.
• The Board approved two counter-offers for the Superintendant position, one salaried and one contract (Steve Miller abstained from the vote, due to possibility of conflict of interest).
• Election of officers went as follows: President – Dave Rippey, Vice President – Steve Miller, Secretary – Mark Swan, Treasurer – Jeri Schultz.
• Committee Liaisons: Golf – Dave Rippey, Social – Terri Odell, Kitchen – Desiree Regnier, Superintendant – Mark Swan, Manager – Linda Keeley
Manager’s Report:
• The Fairfield Community Theater dates are: February 11th, 12th and 14th, 19th, 20th and 21st.
• We received a donation from the Norma Ulm memorial.
• Spring Cleanup is tentatively set for April 3rd, with April 10th as a backup date.
• Golf Kick-off is tentatively set for April 30th.
The meeting adjourned at 8:30PM
The next Board Meeting is scheduled for Monday, February 15th at 5:30 PM.
Posted by thewaltonclub.com at 08:32 PM | Comments (0)
June 20, 2008
June Minutes
Walton Club Board of Directors
Tuesday June 17, 2008
The meeting was called to order at 6:20pm by president Mark Swan.
Members present were Dale Caylor, Terri Odell, Jeri Shultz and Sommer Lyons.
The treasurers report was read and approved.
The minutes from the previous meeting were read and approved.
Old Business
! Still having troubles with the PA system and will possibly have to be re-wired.
! The pump house will have a switch replaced soon to improve the water system.
! The new bar stools are here.
! The club was charged for a mower seat that was not supposed to be charged for. This issue has been resolved with John Deere.
New Business
! The board is looking at posting a “No Fishing” sign on the bridge.
! Will purchase a sign holder to put by the bridge notifying golfers of course conditions or closures.
! Will create a sign in book for non-members to make sure that non-members are not playing more than two times without joining.
Managers Report
! There were four golf and one social memberships approved.
! The board has asked that the “Grill your Own” sign be lit every time that the kitchen is closed.
! One of the buttons on the back of a new bar stool has popped off. Kirk will call the company to have it fixed or replaced.
Superintendents Report:
!
The meeting was adjourned at 7:45pm.
The next meeting will be held Tuesday, July 22, 2008 at 6pm.
Posted by thewaltonclub.com at 12:53 PM | Comments (0)
January 16, 2008
December Minutes
Walton Club Board of Directors
Monday, December 10, 2007
The meeting was called to order by President Mark Swan at 5:50pm.
Members present were Dale Caylor, Steve Miller, Jeri Schultz, Sommer Lyons, John Dunbar, Terri Odell, and upcoming board member Linda Keeley.
The treasurer’s report was read and approved.
The minutes from the previous meeting were read and approved.
Old Business:
New chairs will be looked at for the bar.
New Business:
The board approved the Christmas bonuses.
Approved the purchase of a “Point of Sale” computer system for the bar.
Motioned by Steve, 2nd by Dale
We will send Kirk to a management course at Indian Hills Community College.
The board officers for the 2008 year:
President - Mark Swan
Vice President - Terri Odell
Secretary - Sommer Lyons
Treasurer - Jeri Schultz
Superintendents Report:
Three new trees have been added to the course.
Managers Report
Two social memberships were approved
Kirk is getting quotes for Dish Network and DirecTV.
Asked Kirk to add social committee meetings to the calendar, they will be held the 2nd Tuesday of every month.
The meeting was adjourned at 7pm.
The next meeting will be held Monday, January 14th at 5:30pm.
Posted by thewaltonclub.com at 08:01 AM | Comments (0)
December 03, 2007
November Board Meeting
Walton Club Board of Directors
Monday, November 12, 2007
The meeting was called to order by president Mark Swan at 5:50pm.
Members present were Dale Caylor, Terri Odell, Jeri Schultz, Steve Miller and Sommer Lyons. Also present was upcoming board member Linda Keeley.
The treasurer’s report was read and approved.
The minutes from the previous meeting were read and approved.
Old Business
! Still no lease from the city.
! PA system will be looked at soon.
! The new dues schedule has been decided on and will be implemented for 2008.
" Motioned by Terri, 2nd by Sommer
! The handicap computer will not be used in the 2008 golf season.
! Front railing by the steps has been fixed.
New Business
! The minutes from the meetings will be added to the website every month.
! Will be looking into getting a new cash register for the main bar.
! Will look into getting new bar stools for the main bar.
! There are some leaks in the south cart shed that will be taken care of.
Managers Report
! There were two new memberships approved.
! There are several spots in the cart shed that are still not paid for.
! Kirk is looking into getting DirecTV.
! The kids Christmas Party will be on December 9th at 1:00pm.
! The staff will each be provided with 2 shirts.
! Discussed changing the dining room by the party bar.
Superintendents Report
! Roughs were mowed today.
! Water system is working decent but three greens were not working properly.
! Pump house has been re-plumbed and is working.
! The course restroom has been closed down for the season and the water fountain has been taken down.
! There was a soil test done on the tees and greens and the soil is good.
! The dead limbs will start to be removed from the trees tomorrow and several trees will be removed.
! Three trees will be moved in on Friday.
The meeting was adjourned at 9:15pm.
The next meeting will be held on Monday, December 10, 2007 at 5:30pm.
Posted by thewaltonclub.com at 05:33 PM | Comments (0)